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How Much Does A Bar Restaurant POS System Cost?


Bar restaurant point of sale (POS) systems are used alongside or with a business's existing card reader or terminal. They keep track of sales and offer features such as inventory management, order management, and report generation. While that is typical of all POS systems, bar restaurant point of sale systems offer features designed specifically to help those in the bar restaurant industry.

Features of a Bar Restaurant POS System

Though POS systems are often integrated with some sort of restaurant management system, they do offer features of their own. A bar restaurant POS system is designed to improve your overall operations, so you want to make sure it has everything you need and want to help your business. Keep an eye out for features such as:
  • Back office reporting: A good bar restaurant POS system processes data to provide insight into your customer traffic, food and labor costs, sales, and supplies. This gives you precise numbers that allow for more accurate order and sales forecasting.
  • Payment management: A POS system should give you the ability to accept payment from multiple channels, as well as monitor end-of-day totals and cash flow. Bar restaurant POS systems should also be EMV (EuroPay, Mastercard, and Visa) compliant.
  • Inventory management: Bars and restaurants have a lot of inventory to keep track of, so your POS system should be able to track inventory down to individual ingredients.
  • Table management: Obviously, table management is an important feature for any bar restaurant POS system to have. Look for a system that has features such as bill splitting, service tracking, wait-list management, and maybe even portable POS accessories (handheld devices, tablets, etc.) for tableside ordering.

Benefits of Bar Restaurant POS Systems

A bar restaurant POS system is more than just a tool for your business; it's a necessity. The right point of sale system offers a host of benefits for your bar or restaurant, making every aspect of the job easier.

A restaurant processes a high volume of payments in multiple forms on a daily basis. Every POS system tracks your daily sales down to the penny, but a good one has a card processor, offering a secure way for you to accept card payments. These systems also track individual employee sales, holding everyone accountable and cutting down on employee theft.

Communication between the bar, kitchen, and wait staff is improved by the right POS system, too, with orders going through the software and directly to the kitchen printer. Your point of sale system can even act as a time clock, assisting with payroll management and ensuring that all employees are working the proper hours. All in all, the day-to-day operations that come with running a bar restaurant are made significantly easier with a POS system.

How Much Do Bar Restaurant POS Systems Cost?

The price of bar restaurant POS systems is determined by the amount of hardware and functions you need, size of your business, any customization options you choose, and the type of system you purchase. What follows is a general pricing guide to provide an idea of what you can expect to pay for a bar restaurant POS system.
  • A locally-installed, basic POS system has an average one-time licensing fee that costs between $1,000 and $2,500. Hardware bundles, which include accessories such as cash drawers, payment processing equipment, and receipt printers, cost between $2,000 and $4,000.
  • A custom, top of the line POS system with hardware, installation, training, and support has an average cost between $2,000 and $8,000 per terminal.
  • Wireless or web-based systems that come with the same hardware and services listed above, as well as a wireless tablet with built-in card reader, have an average starting cost of $4,000 to $5,000. Systems with two tablets cost between $6,000 and $8,000.
  • Monthly support fees cost between $25 and $100 for locally-installed systems, and between $50 and $200 for wireless or web-based systems.

Additional Point of Sale System Cost Considerations

Many POS providers offer installation, setup, support, or training of some kind in addition to their systems. The cost varies from provider to provider and business to business, so it is important to consider what exactly is being offered to justify the cost.

Determine if the installation simply means they walk you through the process over the phone, or if someone is going to come out to you to do it. Also figure out what their setup entails and if it is worth paying for. Training varies from provider to provider, so be sure to ask each potential company what their training consists of and how much training time they offer. Inquire about their support options. Some companies offer free email support but charge for other methods of support, include support with different package levels, or offer only one level of support.

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